7 Best Mileage Tracker for Taxes in 2025

Tracking Every Mile for Tax Savings

Are you a vehicle owner using your car or motorcycle for business? Perhaps you’re an automotive professional or fleet manager. If so, you could be missing out on valuable tax deductions by not meticulously tracking your mileage. Accurate mileage logs are essential for minimizing your tax burden and maximizing potential savings. Choosing the right mileage tracker can make all the difference between a stressful tax season and a smooth, financially rewarding one.

The right mileage tracking tool can simplify your life, potentially saving you hundreds or even thousands of dollars. Features like automatic mileage capture, detailed reporting, and IRS-compliant logs are invaluable. With a plethora of options available, selecting the best mileage tracker for your specific needs can be challenging. Key factors to consider include ease of use, tracking accuracy, integration with other accounting software like QuickBooks, and, of course, pricing.

A truly effective mileage tracking tool should seamlessly integrate into your workflow. It must provide accurate and reliable data, offering comprehensive reporting features come tax time. Some mileage trackers offer free versions with limited features, while others provide premium subscriptions for more advanced functionalities. Don’t overlook technical considerations such as GPS accuracy, battery usage, and platform compatibility (iOS, Android, web).

In this article, we’ll delve into the top mileage tracking apps and software solutions for 2025. We’ll break down their features, pricing, and benefits, helping you choose the perfect tool to maximize your tax savings. Get ready to discover how effortless claiming your deductions can be!

1. MileIQ

MileIQ is a leading automatic mileage tracker. It’s ideal for busy professionals, freelancers, and small business owners needing a simple way to log business drives. The app’s automated tracking and reporting features simplify mileage logging for tax deductions. Whether you manage a fleet, ride a motorcycle, or work in real estate, MileIQ can reduce the administrative burden of mileage tracking.

MileIQ uses your smartphone’s GPS to automatically detect and log drives in the background. A simple swipe interface lets you categorize trips as business or personal. This eliminates manual entry and ensures accurate, IRS-compliant mileage reports. These reports calculate your drives’ value based on the current IRS mileage rate, simplifying tax season. You can even customize rate settings for different vehicles or purposes. MileIQ also integrates with popular expense management systems like Concur and FreshBooks, streamlining expense tracking. For more on vehicle maintenance and logging, check out: Our Autoservicelogger Sitemap.

Features

• Automatic drive detection via smartphone GPS
• Simple swipe interface for classifying drives (business/personal)
• IRS-compliant mileage reports
• Custom rate settings for various vehicles/purposes
• Cloud backup of all mileage data
• Integration with expense management systems (e.g., Concur, FreshBooks)

Pros

• Highly automated tracking – minimal manual input required
• Clean, intuitive user interface for easy navigation
• Detailed classification options for different business trips
• Reliable detection, even with spotty cell service

Cons

• The free version is limited to 40 drives per month
• Subscription costs might be prohibitive for occasional users
• Background location tracking can impact battery life
• Some users have reported occasional missed trips

Pricing

MileIQ offers a free trial followed by a subscription. Visit their website for specific pricing details.

Technical Requirements

MileIQ is compatible with both iOS and Android devices.

Website

https://www.mileiq.com/

MileIQ is a valuable tool for anyone tracking mileage for taxes or reimbursements. The subscription cost may be a factor for infrequent drivers, but the time saved and tracking accuracy make it a worthwhile investment for frequent business drivers. The automated features, comprehensive reports, and integrations make MileIQ a top choice for mileage tracking.

2. Everlance

Everlance is a powerful mileage and expense tracking tool suitable for a wide range of individuals and businesses. Whether you’re a freelancer meticulously tracking deductions, a small business owner managing expenses, or a company car driver logging reimbursable miles, Everlance offers a comprehensive solution. Its automated features minimize manual data entry, allowing you to focus on your core responsibilities. This is especially beneficial for busy professionals like vehicle service professionals, fleet managers, and motorcycle enthusiasts who require accurate records for business expenses or tax purposes.

Everlance’s key strength lies in its automatic trip detection using GPS. The integrated start/stop technology eliminates the need to manually initiate and terminate tracking for each trip, offering a significant advantage over simpler mileage trackers. Consider a vehicle service professional navigating between client locations throughout the day. Everlance seamlessly records every trip in the background. This automated tracking also benefits fleet managers overseeing numerous vehicles, simplifying reporting and expense management across the entire fleet.

Beyond basic mileage tracking, Everlance provides a full suite of features. The receipt scanning functionality allows you to digitize and categorize expenses effortlessly, simplifying record-keeping for tax season. The platform supports multiple vehicle profiles with varying reimbursement rates, catering to those who utilize both personal and business vehicles. This is particularly useful for individuals who might use a motorcycle for personal travel and a car for business. Downloadable IRS-ready reports simplify tax preparation, eliminating manual calculations and spreadsheets. For business owners, the team management features provide a centralized hub for monitoring mileage and expenses across the entire team.

Features

• Automatic trip detection with start/stop technology
• Receipt scanning and expense tracking
• Multiple vehicle profiles with different rates
• Downloadable IRS-ready reports
• Team management features for businesses

Pros

• All-in-one solution for mileage and expense tracking
• The free plan offers more features than competitors (limited to 30 automatic trips/month)
• Intuitive dashboard for visualizing expenses and mileage
• Strong customer support

Cons

• Free version’s 30 automatic trip limit can be restrictive for frequent drivers
• Premium features (unlimited automatic trips, advanced reporting) require a subscription
• Some users have reported occasional sync issues between devices
• The interface can feel slightly overwhelming for new users initially

Website

Implementation Tip

Explore the app’s settings and customize the mileage tracking sensitivity to ensure accurate recording of all trips. Familiarize yourself with the expense categorization options early on for efficient record-keeping.

While the free version provides a solid starting point, professionals with extensive business driving might find the 30 automatic trip limit constraining. Compare the premium version’s pricing with alternatives like MileIQ or TripLog to determine the best fit for your needs. Consider your monthly trip volume and the value of features like unlimited automatic trip tracking and advanced reporting when making your choice. Despite some minor drawbacks, Everlance offers a powerful tool for streamlining mileage and expense tracking, making it a valuable resource for anyone seeking to simplify tax preparation and expense management.

3. TripLog

TripLog makes this list for its comprehensive mileage tracking, serving both individuals and businesses. Whether you’re a motorcycle enthusiast logging every ride, a fleet manager overseeing a commercial operation, or a small business owner maximizing tax deductions, TripLog offers a solution. Its tracking methods include automatic GPS, Bluetooth, and iBeacon technology, ensuring accurate mileage logging for diverse needs.

TripLog goes beyond basic mileage by also offering fuel tracking and expense management. This allows a complete record of vehicle-related costs. You can customize trip categories and purposes, differentiating between business, personal, or charitable trips. This detail is crucial for accurate tax reporting and expense allocation. Advanced reporting features with exportable formats simplify tax season, providing documentation for IRS requirements. For businesses managing fleets, TripLog provides tools to monitor vehicle usage, optimize routes, and streamline operations.

One of TripLog’s strengths is its flexibility. You can choose the tracking method that best suits your needs, from automatic GPS tracking for hands-free logging to manual entry. This adaptability makes it suitable for a wide range of users, from individual vehicle owners to large-scale fleet managers. TripLog also integrates with popular accounting software like QuickBooks and Xero, streamlining financial management. You might be interested in: Our guide on…

While TripLog offers powerful features, its user interface could be more intuitive than some competitors. The initial setup, especially for advanced features like Bluetooth and iBeacon tracking, can be complex. Some advanced features require higher-tier subscriptions. Finally, some users have reported occasional GPS accuracy issues, a crucial aspect of any mileage tracking app.

Pros:

• Highly customizable with flexible tracking methods
• Strong business features for team and fleet management
• Better battery optimization than many competitors
• Detailed classification options for different types of trips
• Integrates with accounting software

Cons:

• User interface can be less intuitive
• Setup can be complex for advanced features
• Some features require higher-tier subscriptions
• Occasional GPS accuracy issues reported

Website: https://www.triplogmileage.com/

(Pricing and specific technical requirements were not publicly available at the time of writing and should be verified on the TripLog website.)

4. Hurdlr

Hurdlr offers more than simple mileage tracking. It’s a robust tool designed for freelancers, small business owners, and even those with side hustles. It helps meticulously track income and expenses for tax purposes. While perhaps more advanced than some need for basic mileage logging, its comprehensive features are a valuable asset for simplifying tax preparation and maximizing deductions. This is particularly useful for gig economy workers who use their vehicles extensively, such as delivery drivers.

Hurdlr automatically tracks drives using GPS, categorizing them for business use. This automated tracking minimizes manual input, a significant advantage for busy professionals who regularly use their vehicles for both personal and business purposes. For example, a motorcycle enthusiast who also delivers food part-time can easily differentiate between a leisure ride and a delivery run using Hurdlr.

Beyond mileage, Hurdlr integrates income and expense tracking, syncing with your bank and credit card accounts. This provides a holistic view of your finances and allows for real-time tax estimation, including quarterly tax forecasting. This feature helps users avoid unexpected tax bills and budget accordingly. Recommending Hurdlr to independent contractors can be a beneficial step for automotive dealerships.

Features

• Automatic mileage tracking with GPS
• Real-time tax estimation and quarterly tax forecasting
• Income and expense tracking integration
• Bank and credit card transaction sync
• Tax deduction identification and categorization

Pros

• Comprehensive tax planning beyond basic mileage tracking
• Real-time tax estimates aid quarterly tax planning
• Seamless integration with income tracking
• Good value for freelancers needing tax assistance

Cons

• Free version has limited functionality
• Less focused on mileage compared to other apps
• Tax features have a learning curve
• Can be overwhelming for basic mileage tracking needs

Pricing

Hurdlr offers a free version with limited functionality and paid plans with advanced features. Visit their website for current pricing.

Technical Requirements

Hurdlr is available as a mobile app for iOS and Android devices.

Implementation/Setup Tips

• Connect your bank and credit card accounts for automated transaction tracking.
• Categorize drives diligently for accurate tax reporting.
• Explore the tax features to maximize deductions.

Hurdlr’s comprehensive tax focus sets it apart from simpler mileage trackers. While other apps may offer robust mileage-specific features, Hurdlr provides a more integrated financial management solution. If your needs go beyond simply logging miles and include tax planning and income/expense management, Hurdlr is worth considering.

5. QuickBooks Self-Employed

QuickBooks Self-Employed stands out not just for basic mileage tracking, but as a comprehensive bookkeeping solution. It’s designed for freelancers, contractors, and the self-employed, making it ideal for managing all aspects of business finances. This includes mileage, expenses, invoicing, and even tax preparation, all within one platform.

Imagine you’re a freelance photographer traveling between clients. QuickBooks Self-Employed automatically tracks your mileage using your phone’s GPS. Upon arrival, categorize the trip as business-related. Later, generate client invoices, link mileage expenses, and even photograph receipts for parking or other costs. When tax season arrives, QuickBooks Self-Employed identifies potential deductions and integrates seamlessly with TurboTax, simplifying filing. This integration is especially helpful for vehicle owners or car and motorcycle enthusiasts with related side businesses.

Key features include automatic mileage tracking, expense categorization, receipt capture, and invoice creation with payment processing. The app also handles tax deduction identification and categorization, along with direct TurboTax integration. Robust reporting capabilities provide insights into your business’s financial health. For more on vehicle maintenance and automotive topics, check out Our Sitemap.

While QuickBooks Self-Employed offers a powerful toolset, it’s more expensive than standalone mileage trackers. Currently, pricing starts at $17/month for the Simple Start plan and increases for more advanced plans. There’s no free tier, and the software requires a subscription. This may not suit users who only need basic mileage logging and don’t require the full accounting features. Some users have also reported customer service challenges. System requirements are minimal, typically needing a smartphone with GPS and an internet connection.

Pros:

• All-in-one business management solution for the self-employed
• Seamless tax preparation integration
• Strong reporting capabilities
• Reliable backing and regular updates from Intuit

Cons:

• Higher monthly cost than standalone mileage trackers
• Subscription-only, with no free tier
• More complex than necessary for just mileage tracking
• Some reported customer service issues

Website: https://quickbooks.intuit.com/self-employed/

6. Stride Tax

Stride Tax (formerly Mile IQ) offers a completely free mileage tracking solution designed for the self-employed. This makes it attractive for freelancers, independent contractors, gig workers, and rideshare or delivery drivers needing a simple way to track business mileage for tax deductions. If you’re on a tight budget, Stride’s free tier is a valuable tool.

Stride Tax automatically tracks mileage in the background, minimizing manual entry and ensuring you capture those valuable deductions. You can also manually add trips if needed, offering flexibility when automatic tracking isn’t perfect. Beyond mileage, Stride helps identify other potential tax deductions, including expenses like phone bills, health insurance, and work supplies. This makes it a more comprehensive tax tool than some competitors focused solely on mileage.

Features

• Completely free mileage tracking with no monthly limits
• Tax deduction finder to identify potential write-offs
• Automatic and manual tracking options
• Expense tracking with receipt photos
• IRS-compliant reporting

Pros

• Completely free with no premium tier or in-app purchases. This is a significant advantage for budget-conscious individuals.
• Simple interface makes it easy to use, even for those less familiar with technology.
• Helpful educational content about tax deductions, assisting users in understanding what they can and cannot claim.
• Export options make tax preparation simple, whether you’re doing it yourself or working with a tax professional.

Cons

• Fewer advanced features than paid competitors, such as in-depth reporting or integrations with accounting software like QuickBooks
• Limited customer support might be a drawback if problems arise.
• No direct integration with accounting software requires manual data entry.
• Some users have reported occasional tracking inaccuracies, so double-checking recorded mileage is recommended.

Implementation/Setup Tips

• Download the app and create an account.
• Ensure location services are enabled on your phone for accurate automatic tracking.
• Categorize trips diligently (business vs. personal) for accurate deductions and IRS compliance.
• Use the tax deduction finder to discover potential write-offs you might have missed.
• Regularly back up your data and utilize the export options when it’s time for taxes.

Comparison With Similar Tools

While other mileage trackers like QuickBooks Self-Employed offer more advanced features and integrations, they often require a monthly subscription. Stride Tax’s free service makes it a compelling choice for those prioritizing cost-effectiveness. For managing multiple vehicles, Stride’s lack of multi-vehicle support might be a limitation. However, for individual owners, freelancers, and gig workers, it provides a valuable, free service.

Website: https://stridehealth.com/tax

7. MileageWise

MileageWise stands out with its impressive retrospective mileage reconstruction feature. This is a significant benefit for anyone needing to create IRS-compliant logs for past driving. It’s especially useful for vehicle owners, fleet managers, automotive dealerships, and service professionals who might need accurate mileage records after the fact. Instead of struggling to piece together past trips, MileageWise allows you to efficiently rebuild those logs, potentially saving you money during tax season.

Beyond reconstructing past mileage, MileageWise provides both automatic GPS tracking and manual entry options. This flexibility accommodates a variety of needs, from automatically tracked daily commutes to manually logged occasional business trips. Motorcycle owners and enthusiasts will also appreciate this adaptable feature. The integrated IRS auditor feature scans logs for potential inconsistencies, helping you avoid costly errors during an audit.

Key Features of MileageWise

MileageWise takes a comprehensive approach to mileage logging, offering a range of valuable features:

• Retrospective Mileage Log Reconstruction: Easily rebuild past mileage logs, perfect for catching up on untracked driving time.
• Built-in IRS Audit Check: Identify potential issues within your logs to ensure they meet IRS requirements and help you avoid penalties.
• Trip Classification with Custom Partners and Clients: Categorize trips for accurate business expense reports, particularly useful for dealerships, service professionals, and fleet managers who need to link mileage with specific clients or projects.
• Web Dashboard and Mobile App Synchronization: Access and manage logs seamlessly from your computer and mobile device.
• Flexible Pricing: Choose between monthly subscriptions and one-time purchase options to find the plan that best suits your budget.

Pros and Cons of MileageWise

Pros:

• Exceptional for Retroactive Log Creation: The platform excels at rebuilding past mileage logs.
• Advanced Error-Checking Against IRS Requirements: Provides peace of mind regarding log compliance.
• Flexible Pricing Models: Accommodates both occasional users and those needing frequent tracking.
• Detailed Customization Options: Useful for businesses and professionals with complex mileage tracking requirements.

Cons:

• Complex Interface: The platform might initially feel overwhelming for those seeking a simple mileage tracking solution.
• Mobile App Could Be Improved: While functional, the mobile app is not as polished as some competitors.
• Limited Free Trial: The trial period might not offer enough time to fully explore all features.
• Steeper Learning Curve: Requires a greater initial time investment compared to more basic mileage trackers.

Implementation Tip

Take time to explore the initial setup process and familiarize yourself with MileageWise’s various features. While the interface may seem complex initially, understanding its functionality allows you to fully utilize the platform’s capabilities.

Website: MileageWise

While pricing details are not readily available on the website and technical requirements are minimal (access to a web browser or smartphone), MileageWise is a powerful tool for accurate mileage tracking, especially for tax deductions. Its robust features and emphasis on IRS compliance make it a valuable asset. Though there is a learning curve, the potential long-term benefits, particularly for professionals and businesses, make the initial time investment worthwhile.

7-Tool Mileage Tracker Comparison for Taxes

Platform	Core Features ★	User Experience	Value Proposition 💰	Target Audience 👥	Unique Point ✨
MileIQ	Auto GPS tracking, IRS reports	Intuitive ★★★★	Automated logging, cloud backup	Business drivers	Swipe classification
Everlance	Mileage, expense & receipt tracking	Clean dashboard ★★★★	Rich free plan features	Self-employed, SMB	Team management
TripLog	GPS, Bluetooth, iBeacon tracking	Customizable ★★★	Fleet management & flexible options	Fleets & businesses	Multiple tracking methods
Hurdlr	Auto mileage + real-time tax estimation	Comprehensive ★★★	Tax planning focus	Freelancers, self-employed	Real-time tax estimates
QuickBooks Self-Employed	Mileage with full bookkeeping integration	Robust & integrated ★★★★	All-in-one management	Self-employed, tax-focused	TurboTax export
Stride Tax	Free mileage & expense tracking	Straightforward ★★★★	Completely free service	Gig workers, freelancers	Tax deduction finder
MileageWise	Retrospective log reconstruction, IRS audit	Detailed yet complex ★★★	Flexible pricing & compliance focus	Business users, retro log needs	Retro log reconstruction

Making the Right Choice for Your 2023 Mileage Tracking

Choosing the right mileage tracker for taxes depends on several factors. These include your driving frequency, specific business needs, technical comfort level, and budget. Some tools offer automatic mileage tracking, ideal for those who drive extensively for business. For instance, MileIQ and Hurdlr fall into this category.

Other apps offer more manual tracking options, often combined with expense tracking features. These are a good fit for individuals who prefer greater control over their mileage logs. Examples include TripLog and Everlance.

Some tools are specifically designed for self-employed individuals. QuickBooks Self-Employed and Stride Tax offer broader financial management capabilities alongside mileage tracking. For businesses with multiple drivers, MileageWise focuses on providing comprehensive reporting.

Key Features and Considerations

When selecting a mileage tracking tool, ease of implementation is a key consideration. Some apps integrate seamlessly with popular accounting software, simplifying tax preparation. Others might require manual data entry or export, which can be more time-consuming.

Think about the features that matter most to you. Do you need GPS tracking, automatic trip classification, or detailed reporting capabilities? Your specific needs will influence which tool is the best fit.

Budget also plays a crucial role. Some apps offer free versions with limited features, suitable for occasional business driving. Others require a paid subscription for full functionality. Carefully weigh the long-term cost against the value provided by the features offered. Finally, ensure the chosen tool is compatible with your devices and operating systems.

Getting Started With Mileage Tracking

• Free Trials: Take advantage of free trials offered by most mileage tracking apps. This allows you to test drive different options before committing to a subscription.
• Trip Categorization: Accurate categorization is essential for maximizing tax deductions. Learn how to correctly classify your trips (business vs. personal) within your chosen app.
• Reporting: Familiarize yourself with the reporting features. You’ll need accurate and detailed reports for tax purposes.
• Software Integration: Explore integration options with your existing accounting software to streamline your workflow.

Key Takeaways for Choosing a Mileage Tracker

• Automation: Frequent business drivers benefit greatly from automated tracking.
• Features: Select a tool with features aligned with your specific requirements.
• User-Friendliness: Choose an app with an intuitive interface that simplifies tracking.
• Budget: Consider both upfront costs and ongoing subscription fees.
• Integration: Check compatibility with your current accounting software.

Beyond Mileage Tracking: A Holistic Approach to Vehicle Management

While dedicated mileage tracking apps are valuable for tax purposes, consider a broader approach to vehicle management. Accurate mileage logs are only one aspect of maintaining your vehicle. Comprehensive service records are crucial for warranty claims, preserving resale value, and ensuring the overall health and longevity of your car. Keeping organized records can save you significant time and money in the long run.

Ready to simplify both your mileage tracking and vehicle maintenance? Auto Service Logger offers a centralized platform for all your vehicle needs. Track mileage, log service history, upload important documents, and generate customizable reports – all in one secure location. Enjoy lifetime access with a one-time purchase, giving you peace of mind and complete control over your vehicle’s lifecycle. Start maximizing your tax deductions and preserving your vehicle’s value today!